It's your opportunity to work with one of the greatest student organizations at UBC!

 

Signing Up for Elections: 

FORM: https://goo.gl/forms/i8eNLYE0JZrUaxvd2
DEADLINE TO SIGN-UP: Monday, March 27th 2017

 

Elections will be held on: 

TIME: 6:15 - 8:00 PM
Date: ThURSDAY, March 30th
LOCATION: KAISER 2020/2030


If you are not running for any positions, then come show your support by voting for your 2017/18 representatives.



* ONLY IEEE MEMBERS ALLOWED TO THIS EVENT
** FOOD WILL BE SERVED

 

Note: Expand to view the responsibilities of a position.

Executive

+ Chair

  • shall ensure all branch activities are planned and executed to reasonable completion
  • shall preside at all branch meetings and required IEEE meetings
  • shall assume all other executive duties not otherwise delegated
  • shall be responsible for ensuring events and activities are within scope of the IEEE goals and beliefs
  • shall ensure friendly and professional relations with the UBC Electrical and Computer Engineering department, UBC Engineering department, IEEE, and all other organizations
  • shall manage access to the IEEE Office (MacLeod 319)

+ Vice Chair

  • shall perform all functions of the Chair in his/her absence or at his/her request
  • shall assist in organization and planning of all branch events
  • shall be responsible for ensuring events and activities are within scope of the IEEE goals and beliefs
  • shall apply for IEEE Branch related awards

+ Secretary

  • shall keep a record of all activities of the branch
  • shall submit all required reports to IEEE Headquarters
  • shall carry on all communication necessary to conduct activities and/or meetings of the branch including organizing meetings, and recording and keeping meeting minutes
  • shall manage contact information (including names) of all active IEEE SB UBC members
  • shall oversee external communications, including social media and newsletter, and work closely with the Recruitment & Advertising Leader

+ Treasurer

  • shall receive all money and pay all debts of the branch, upon authorization of the Chair and Vice Chair
  • shall keep an exact account of all receipts, expenditures, invoices, and income
  • shall create and maintain a financial statement of all expenditures and income for the academic year in office
  • shall use discretion when approving branch expenditures
  • shall ensure branch has sufficient funds for the current and upcoming academic year
  • shall ensure that the rollover is sufficient for next year's operations

+ Senior Executive (Committee Leaders)

  • shall meet regularly with Committee Leaders to ensure tasks are being completed
  • shall act as an intermediary contact between committee leaders and the Executive

+ Senior Executive (Society Leaders)

  • shall meet regularly with Society Chairs to ensure tasks are being completed
  • shall act as an intermediary contact between Society Chairs and the Executive

Committee Leaders

+ International Field Trip Organizer

  • shall organize an annual international field trip for the following May
  • shall apply for funding and file necessary reports and claim forms
  • shall maintain a budget to ensure sufficient funds
  • shall designate team members to contact companies and research institutes and universities for site visits
  • shall arrange for flights, hotel accomodation, and transportation
  • shall manage the trip’s advertisement, registration, and correspondence

+ IT and Website Leader

  • shall maintain and update the branch website to reflect branch activities
  • shall work with executives to fulfill their online requirements, such as creating a registration page for Think Engineering
  • shall submit the website to the annual IEEE Canada website competition
  • shall maintain and manage archiving of branch information including photos

+ Recruitment & Advertisement Leader

  • shall organize information session(s) in September
  • shall arrange a booth for the IEEE Student Branch during Imagine Day in September
  • shall create posters for branch events
  • shall design the 2-page spread dedicated to the IEEE Student Branch in the Slipstick (EUS yearbook) using photos from the past year due in January/February
  • shall be responsible for external communications, including social media and newsletter, and work closely with the Secretary

+ Socials Leader

  • shall organize event(s) for IEEE Day (October 1)
  • shall plan team-building activities for the branch (roughly once a month)
  • shall organize large one-time events or smaller ongoing events (such as weekly skating at Thunderbird)
  • Past Events include dinner, bowling, go-kart, BBQ, skating, ski trips, games nights, etc.

+ Seminars and Workshops Leader

  • shall organize workshops (MATLAB, LaTeX, etc) with the Electrical and Computer Graduate Student Association (ECEGSA)
  • shall organize seminars and workshops

+ Think Engineering Leader

  • shall coordinate the major industry networking event of the year
  • shall contact hotels during summer to confirm venue and date
  • shall designate team members to contact companies for sponsorship
  • shall contact SFU and BCIT Student Branch representatives to arrange registration and promotion at their universities.
  • shall designate team members to design advertisement posters and event programs
  • shall designate team members to do seating plan, name tags, and name stands
  • shall advertise event and start student registration in January
  • shall act as a liaison with the hotel for floor plans, table arrangements, and technical equipment
  • shall apply for funding and manage event budget

+ T-Shirt Committee Leader

  • Design a t-shirt that will be distributed to the team at the end of the school year. The t-shirt will be made according to IEEE rules and regulations

Society Chairs

+ Engineering in Medicine and Biology Society (EMBS) Chair

  • shall organize events relevant to the society
  • Past events include lab and industry tours, networking events, competitions and socials (e.g. tours to McKesson, VGH, Verathon, etc)

+ McNaughton Centre Chair

  • shall maintain the IEEE Office
  • shall identify necessary upgrades (e.g. printer and computers), and office supplies (stapler/etc).
  • shall apply for the IEEE Canadian Foundation McNaughton Centre Grant if deemed necessary upon authorization by the Chair and Vice-Chair

+ Power and Energy Society (PES) Chair

  • shall organize events relevant to the society
  • shall organize the PES Industry Mixer (November)
  • Past events include lab and industry tours, networking events and socials (e.g. BC Hydro, PowerTech, Alpha Technologies)

+ Communication Society (COMSOC) Chair

  • shall organize events relevant to the society
  • shall organize the UBC IEEE Wireless Venture Competition (February)
  • Past events include lab and industry tours, networking events and socials (e.g. Fortinet open house, CBC Transmission Site tours)

+ Computer Society Chair

  • shall organize events relevant to the society
  • shall organize the IEEEXtreme Competition (Third Week of October)
  • shall help the UBC Computer Science Student Society (CSSS) organize the Computer Science Technical Career Fair
  • Past events include lab and industry tours, networking events and socials

+ Women In Engineering (WIE) Chair

  • shall organize events relevant to the society
  • Past events include Coffee House Conversations, networking events and seminars

See you on election day!